Administrative Assistant - Opportunities Jacksonville FL
Location: Jacksonville
Posted on: October 26, 2024
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Job Description:
Annual Salary: $40,000
Position Summary:
The purpose of this position is to perform administrative duties
for the Vice President. This position involves advanced
administrative activities and projects, as well as coordination
with the Vice Presidents' direct reports, internal staff, and
external parties. This position maintains and updates
resource-related databases for the Vice President. This position
also coordinates team meetings with management, including room
preparation and the use of video/electronic equipment.
Essential Functions:
The following are the usual, basic and essential functions of the
position. These functions are not to be construed as an exhaustive
list of all responsibilities, duties, and skills required.
? Model ethical behavior and execute job responsibilities in
accordance with core values, ethics, and information protection
policies
? Answer and respond to phone calls and emails
? Organize, file and maintain corporate documents, records and
reports
? Maintain calendars; Schedule and/or coordinate appointments,
meetings, conferences, and other activities
? Create, copy and distribute forms and documents
? Compile data, create and maintain spreadsheets, databases, and
meeting agendas/minutes
? Analyze data and prepare reports
? Monitor routine departmental administrative tasks (e.g.,
Quarterly Accomplishments, Monthly Resource Utilization) to ensure
timely completion. Follow up on any outstanding items.
? Coordinate travel arrangements
? Create, process and keep records of the Vice President?s expense
reports
? Coordinate with the HR Department
? Provide backup administrative support for management as
appropriate
? Assist the Enterprise Architecture team with administrative tasks
such as scheduling, tracking tickets, and generating meeting
agendas/minutes
Required Knowledge, Skills, and Abilities:
? Advanced computer literacy in Word, Excel, PowerPoint and
Outlook
? Analytical and quantitative skills
? Ability to review and evaluate data for accuracy and
completeness
? Strong organizational, prioritization and multiple-task handling
skills
? Strong interpersonal and communication skills, both verbal and
written
? Ability to work independently and to use problem-solving
techniques
Required Education:
? Associate degree OR 2 years relevant experience OR a combination
of college education and relevant experience equivalent to 2
years
Preferred Education & Skills:
? Bachelor?s degree OR 4 years relevant experience OR a combination
of college education and relevant experience equivalent to 4
years
? Bilingual
Physical Requirements:
? This position requires the ability to sit for long periods of
time, hear/converse over the telephone, and key frequently on a
computer (4 or more hours daily).
We are an equal employment opportunity employer and will consider
all qualified candidates without regard to disability or protected
veteran status.
Keywords: , Gainesville , Administrative Assistant - Opportunities Jacksonville FL, Administration, Clerical , Jacksonville, Florida
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