Grants Operations Coordinator

Company: Medical College of Wisconsin
Location: Jacksonville
Posted on: January 29, 2025

Job Description:

Position Description:




Every great life-changing discovery begins the same way-with new knowledge. It can change everything, from a single life to the future of entire communities. That's why academic medicine, and the continuous pursuit of knowledge, is at the center of everything we do at the Medical College of Wisconsin (MCW). In the role of a Grants Operations Coordinator you will be working in the Cancer Center.PurposeCoordinates the pre-award planning, organization, and preparation of clinical trial contracts and protocol amendments. Interacts with CTO managers, investigators, pharmaceutical representatives, MCW grant office analysts, third party vendor and other institutional partners to ensure that clinical protocols are processed within service standard timelines and in compliance with regulatory, funding agency, and policy requirements.

All remote work must be performed within one of the MCW registered payroll states, which currently includes: WI, AZ, FL, IL, IN, MD, MI, MN, MO, NC, TN,TX, and UT.Primary Functions

• Serve as the CTO budget/contract point of contact for a specified clinical trial portolio within the Cancer Center CTO with the GCO
• Interpret and articulate both institutional and sponsor policies and relevant procedures to ensure compliance. Proactively apprise stakeholders of changes in clinical trial policies and regulations of relevant trial sponsors. Work with departments and central administrative offices to achieve compliance and timely execution of study agreements.
• Review clinical trial protocols and clinical trial agreements (CTAs) for redline changes, and prepare a detailed study budget for new studies, and/or study amendments. Prepare same for submission to sponsor, for budget and contract negotiation, route through MCW Office of Grants & Contracts for activation.
• Assist in the preparation of final Clinical Trial agreements, and sponsor negotiated budget, for final submission in eBridge.
• Negotiate terms and conditions of any externally funded clinical trials, and escalate any budget or contract concerns to CC leadership or the PI for resolution.
• Development and finalization of OnCore Finanicals Billing Grids (e.g. billing designations and CPT codes) and Finncial builds to faciliatate tracking and billing of study sponsors.
• Partner with other MCW Cancer Center finance/CTO team participate in team-based projects, as assigned.
• Ensures compliance with sponsor terms, MCW policies/procedures, and federal regulations.
  Knowledge - Skills - AbilitiesKnowledge of biology, chemistry, mathematics, documentation, and records management.Data utilization, complex problem solving, critical thinking, resource management, and writing skills.
  
  
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  Preferred Schedule:
  
  
  
  
  Fulltime 8:00 -4:30 Monday - Friday
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  
  Position Requirements:
  
  
  
  
  SpecificationsAppropriate experience may be substituted for education on an equivalent basisMinimum Required Education: Bachelor's degreeMinimum Required Experience: 4 yearsPreferred Experience: Clinical trial budget and contract development
  
  Target salary range for this position is between $63,000.00 and $79,800.00 annually. The final offered salary will depend on the applicant's education, experience, skills, and knowledge, as well as considerations of internal equity and market alignment.Why MCW?
  • Outstanding Healthcare Coverage, including but not limited to Health, Vision, and Dental. Along with Flexible Spending options
  • 403B Retirement Package
  • Competitive Vacation and Paid Holidays offered
  • Tuition Reimbursement
  • Paid Parental Leave
  • Pet Insurance
  • On campus Fitness Facility, offering onsite classes.
  • Additional discounted rates on items such as: Select cell phone plans, local fitness facilities, Milwaukee recreation and entertainment etc. For a full list of positions see: For a brief overview of our benefits see: Eastern Wisconsin is a vibrant, diverse metropolitan area. MCW is intent on attracting, developing, and retaining a diverse workforce and faculty body that reflects the community we serve. We value diversity of backgrounds, experience, thought, and perspectives to advance excellence in science and medicine. MCW is a welcoming campus community with a strong culture of collaboration, partnership, and engagement with our surrounding community. For more information, please visit our institutional website at .
    
    
    
    
    
    
    
    
    
    
    
    MCW as an Equal Opportunity Employer and Commitment to Non-Discrimination
    
    
    
    The Medical College of Wisconsin (MCW) is an Equal Opportunity Employer. We are committed to fostering a diverse community of outstanding faculty, staff, and students, as well as ensuring equal educational opportunity, employment, and access to services, programs, and activities, without regard to an individual's race, color, national origin, religion, age, disability, sex, gender identity/expression, sexual orientation, marital status, pregnancy, predisposing genetic characteristic, or military status. Employees, students, applicants or other members of the MCW community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.
    
    
    
    
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Keywords: Medical College of Wisconsin, Gainesville , Grants Operations Coordinator, Accounting, Auditing , Jacksonville, Florida