Operations Finance Specialist
Company: Prime AE Group, Inc
Location: Jacksonville
Posted on: October 19, 2024
Job Description:
PRIME AE Group, Inc. (), a multi-faceted A&E firm with 23
offices in 10 States and over 500 employees throughout the Midwest,
Mid-Atlantic, Southeast, and Northeast, is seeking an Operations
Finance Specialist. This position can be remote, hybrid, or housed
in one of our offices. Company Overview and Vision: PRIME AE is a
diverse community of professionals with a passion for solving
today's architectural and engineering challenges in ways that
improve communities for all. We design, develop, implement, and
maintain the infrastructure, facilities, and amenities that create
thriving communities, while making the most of client resources. We
share a passion for the work that comes through in everything we
do. Whether you are seeking new challenges, greater variety, or a
better opportunity, we are on the lookout for professionals who
enjoy being part of something bigger.
Position Overview: Amongst several other duties, the Operations
Finance Specialist will serve as a Policy and Procedures champion.
Under the direction of the Operations Finance Manager, they will
work with Business Line leaders to standardize operations finance
processes across the company. They will also oversee Project Setup
and Accounts Receivable (A/R) follow-up. Primary
Responsibilities:
- Assist with updating Project Setup
Procedures/Policy/Forms/Training - Review projects for Inactivity
that should be made Dormant/Closed Out
- Manage the Project Admin email account to ensure that all
Projects are setup timely, correctly and in compliance with company
policy (including the proper paperwork and billing terms)
- Accounts Receivable oversight
- Manage the A/R follow up process - generate the AR report
weekly, follow-up with PMs/Admins/Project Accountants and clients
on status of AR.
- Lead the Bi-weekly A/R review meeting
- Maintain updated information in Vantage Point on all AR over 90
days
- Manage Small Balance Credit Memos and AR Write-Off
Procedures
- Assist with Cash Application to Invoice Inquiries
- Assist with Operations Finance Policy creation (Project Setup
Procedures, AR Collection Policy, Write-Off Policy, Project
Dormancy/Close Out)
- Update policies/procedures for Operations Finance annually or
as needed
- Assist with Policy/Procedure Training/Company-wide Roll
Out/Communication
- Report to Ops Finance Manager about recommended
changes/additional policy or procedure needs
- Manage the Default Employee Rate Table in Vantage Point -
Update for new hires and add rate changes to this table each week,
pay special attention to Annual Merit Increases
- Assist with Credit Memo and Sub Invoice processes monthly
- Approve Vouchers across all affiliate companies to allow Sub
and Secondary Entity invoicing processes to flow smoothly and
efficiently.
- Run the monthly Credit Memo report and ensure timely completion
by Project Accountants.
- Assist with Project Invoicing as needed
- Assist with Cash Application Inquiries, Audit Inquiries, Bank
Req and Ad Hoc responsibilities as assigned by CFO or Operations
Finance Manager.
Minimum Qualifications:
- Bachelor's degree in Accounting, Finance, Economics, or related
field of study in Business.
- Minimum 5 years in accounting and finance support role
- Experience working with operations teams of various sizes
- Strong reconciliation and analytical skills.
- Attention to detail.
- Advanced MS Excel user.
- Proficient in all other Microsoft Office Suite or similar
software.
- Deltek Vantagepoint/Vision experience preferred.
- A&E industry experience preferred.
- Knowledge of GAAP preferred
- Excellent management and supervisory skills.
- Excellent written and verbal communication skills.
- Excellent organizational and time management skills.
- Knowledge of Federal Acquisition Regulation (FAR) preferred.
PRIME AE Group is committed to equal employment opportunity
regardless of race, color, ancestry, religion, sex, national
origin, sexual orientation, age, citizenship, marital status,
disability, gender identity or Veteran status.
Keywords: Prime AE Group, Inc, Gainesville , Operations Finance Specialist, Accounting, Auditing , Jacksonville, Florida
Didn't find what you're looking for? Search again!
Loading more jobs...